The Clery Act
Learn more about the Clery Act:
Am I a Campus Security Authority?
A campus security authority is a university official (employee, student, or contractor) that is federally mandated under the Clery Act with the responsibility to report crimes to the university that are reported to them. You might be in a campus security authority role if your role falls under one of the following four categories:
- A campus police department or a campus security department of an institution. All individuals who work for the CSU Police Department are campus security authorities.
- Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (e.g., an individual who is responsible for monitoring the entrance into institutional property). CSU sometimes designates individuals other than CSU PD officers to provide security-for example, the yellow-jacketed security people who assist at athletics events-and these individuals are CSAs, too.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses. CSU’s Clery Act policy specifies that anyone witnessing a crime should report it to the CSU Police by calling 911.
- An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings.
- “Significant responsibility” implies a level of leadership or constant involvement, significant refers to the significance of the responsibility within the institution not the significance within their role (as in, not quantifiable through a percentage of time they spend on this work within their role).
- An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution. If someone has significant responsibility for student and campus activities, he or she is a campus security authority.
- Thus, a CSA in offices within student affairs and inclusive excellence would include all staff at the level of an assistant/associate director, director, and executive director. There are some rare instances where the threshold is different and include others at a lower or higher level. This will be assessed and explained on a case-by-case basis.
Take this short Qualtrics quiz to find out if you might be a Campus Security Authority or contact the Clery Compliance Program Director to discuss.
You should know:
- Campus security authorities have a legal obligation to notify the university of any crimes that occurred on or within the locations outlined by the Clery Act that are conveyed or disclosed to them
- Notify the university of crimes that campus security authorities personally witness or suspect
- While campus security authorities must report any crime that comes to their attention, identifying information may be excluded from the report such as names, initials, contact information, etc., at the request of the victims.
Pastoral and professional counselors, when acting as such, are not considered campus security authorities by the Clery Act. If they deem it appropriate, these counselors are encouraged to also counsel their client regarding the procedures to report crimes on a voluntary, confidential basis for inclusion in the annual crime statistics.
For questions or more information regarding Campus Security Authorities please contact the Clery Compliance Program Director
Report a Crime
If you have been designated as a campus security authority under the above definition, it is your responsibility to complete the below crime reporting form, whether or not a crime was reported to you during the requested year.
A campus security authority is required to disclose crimes that have been reported to them to the Clery Compliance Program within a reasonable amount of time. Additionally, they must submit a yearly report attesting that either they reported all crimes that were reported to them, or that no crimes were reported to them during the prior calendar year.
They can report statistics with the following two forms:
Please remember that a campus security authority crime report form may be the basis for determining if there is a serious or ongoing threat to the safety of the campus community that would require an alert (i.e., a timely warning or emergency notification). For this reason, please do not delay in submitting the form.
Campus security authorities have an important role in ensuring that Colorado State University complies with the law. If you are unsure of whether an incident is a Clery Act crime, or even if it’s criminal in nature, you should report the incident right away and the Clery Compliance Program Director and a committee of professionals will make that determination. If you want to talk through something, please contact the Clery Compliance Program Director any time.
Murder/Non-Negligent Manslaughter: the willful (non-negligent) killing of one human being by another. NOTE: Deaths caused by negligence, attempts to kill, assaults to kill, suicides, accidental deaths, and justifiable homicides are excluded.
Manslaughter by Negligence: the killing of another person through gross negligence.
Robbery: the taking or attempting to take anything from value of the care, custody or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
Aggravated Assault: an unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. It is not necessary that injury result from an aggravated assault when a gun, knife or other weapon is used which could or probably would result in a serious potential injury if the crime were successfully completed.
Burglary: The unlawful entry of a structure to commit a felony or a theft. For reporting purposes this definition includes: unlawful entry with intent to commit a larceny or a felony; breaking and entering with intent to commit a larceny; housebreaking; safecracking; and all attempts to commit any of the aforementioned.
Motor Vehicle Theft: The theft or attempted theft of a motor vehicle. (Classify as motor vehicle theft all cases where automobiles are taken by persons not having lawful access, even though the vehicles are later abandoned – including joy riding)
Arson: The willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, or personal property of another kind.
Weapon Law Violations: The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: manufacture, sale, or possession of deadly weapons; carrying deadly weapons, concealed or openly; furnishing deadly weapons to minors; aliens possessing deadly weapons; all attempts to commit any of the aforementioned.
Drug Abuse Violations: Violations of state and local laws relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (Demerol, methadones); and dangerous non-narcotic drugs (barbiturates, Benzedrine).
Liquor Law Violations: The violation of laws or ordinance prohibiting: the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating a still; furnishing liquor to minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; all attempts to commit any of the aforementioned. (Drunkenness and driving under the influence are not included in this definition.)
NOTE: The above listed crime definitions from the Uniform Crime Reporting Handbook
Any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent.
Rape: The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim, including instances in which the victim is incapable of giving consent.
Fondling:The touching of the private body parts of another person for the purpose of sexual gratification, forcibly and/or against that person’s will; or, not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental incapacity.
Incest: Nonforcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
Statutory Rape: Nonforcible sexual intercourse with a person who is under the statutory age of consent.
NOTE: The above listed crime definitions from the Uniform Crime Reporting Handbook, 2013 Revised UCR definition of Rape, as prescribed by 2014 VAWA Negotiated Rulemaking Final Consensus Language.
Colorado State University is also required to report statistics for hate (bias) related crimes by the type of bias as defined below for the following classifications: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (forcible and non-forcible), robbery, aggravated assault, burglary, motor vehicle theft, arson (see definitions above) and larceny, vandalism, intimidation, and simple assault (see definitions below).
Larceny: The unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another.
Vandalism: To willfully or maliciously destroy, injure, disfigure, or deface any public or private property, real or personal, without the consent of the owner or person having custody or control by cutting, tearing, breaking, marking, painting, drawing, covering with filth, or any other such means as may be specified by local law.
Intimidation: To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.
Simple Assault: An unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration or loss of consciousness.
If a hate crime occurs where there is an incident involving intimidation, vandalism, larceny, simple assault or other bodily injury, the law requires that the statistic be reported as a hate crime even though there is no requirement to report the crime classification in any other area of the compliance document.
A hate or bias related crime is not a separate, distinct crime, but is the commission of a criminal offense which was motivated by the offender’s bias. For example, a subject assaults a victim, which is a crime. If the facts of the case indicate that the offender was motivated to commit the offense because of his bias against the victim’s race, sexual orientation, etc… the assault is then also classified as a hate/bias crime.
Violence Against Women Act (VAWA) Offenses
Dating Violence: Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim.
- The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.
- For the purpose of this definition, dating violence includes but is not limited to, sexual or physical abuse or the threat of such abuse and does not include acts covered under the definition of domestic violence.
Domestic Violence: A felony or misdemeanor crime of violence committed”
- By a current or former spouse or intimate partner of the victim.
- By a person with whom the victim shares a child in common.
- By a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner.
- By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.
- By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.
Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to:
- Fear for the person’s safety or the safety of others; or
- Suffer substantial emotional distress.
- For the purpose of this definition, Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method device, or means follows, monitors, observes, surveils, threatens, or communicates to or about, a person, or interferes with a person’s property. Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling. Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.
- Report the location as where a perpetrator engaged in the stalking course of conduct or where a victim first became aware of the stalking.
- Report any additional behaviors that meet the above definition of Stalking if they occur or continue to occur after an official intervention has been put in place, including, but not limited to, an institutional disciplinary action or the issuance of a no contact order, restraining order or any warning by the institution or a court.
Clery geography includes buildings and property that are part of the institution’s main campus (including a subset of on-campus student housing facilities), separate campuses across the state and the globe, the institution’s non-campus buildings or property, and public property within or immediately adjacent to and accessible from the campus.
Non-exhaustive map of the university’s Clery geography
- Any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution’s educational purposes, including residence halls
- Any building or property that is within or reasonably contiguous to campus that is owned by the institution but controlled by another person, is frequently used by students, and supports institutional purposes (such as food or other retail vendors)
- On-campus student housing facility
- Any student housing facility that is owned or controlled by the university or is located on property that is owned or controlled by the university, and is within the reasonably contiguous geographic area that makes up the campus.
- Any building or property owned or controlled by a student organization that is officially recognized by the institution
- Any building or property owned or controlled by an institution that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution
- All public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus. Typically defined as the sidewalk, street, and adjacent sidewalk.
The Clery Compliance Committee is charged with strengthening compliance with the Clery Act and all its amendments. These laws require providing accurate, complete, and timely information to all current and potential affiliates of the institution regarding campus crime statistics, security policies, and fire safety information. Committee goals include expanding and supporting communication regarding compliance across the institution, gathering and reporting statistics and risk information, and supporting and amplifying training to mitigate Clery compliance risks.
To learn more, the Clery Compliance Committee Charter can be downloaded for review.
Timely Warnings and Emergency Notifications
Learn more about when and why the university sends these notices
"The Clery Act is not simply a collection of regulatory hurdles for a school to negotiate. It represents a carefully-constructed system of campus safety and prevention approaches that, when properly implemented, make campuses safer and enhance transparency."Department of Education Penn State Final Program Review Determination, 2016, p. 108